About Us
Retailogists scales retail businesses as a true growth partner, accountable for measurable business outcomes, not deliverables. We build the strategy, then execute the roadmap ourselves. Our team spans every function that moves the P&L: sales, marketing, operations, finance, and technology, working as one to drive profitable growth. Alongside our growth partner practice, we build and sell our own tech products (Avia, Orca, Kora, and what's next), each one born out of a real client problem.
About the Role
About the Role
We're hiring an Accounting Technician to keep our financial operations accurate and running smoothly, day to day. You'll own the books: bookkeeping, invoicing, payroll, and reconciliations. You'll also manage the vendors, contracts, and day-to-day administration that come with running a company, and pitch in supporting our leadership team when needed. You won't just execute this function, you'll improve it: spotting where our financial and administrative processes are inefficient and fixing them before they become a problem. This is a hands-on, detail-heavy role in a fast-paced environment.
Why Join Us
Work directly with the founders and leadership team, with real visibility into how the business runs
Own the function, not just the tasks: you'll have real say in how our financial and administrative processes work, not just execute what's handed to you
A varied role: no two days look the same, and you'll never be bored doing one task all day
Fast-paced, low-bureaucracy, performance-based environment where results are directly rewarded
Work alongside a dynamic team of A players, where everyone is visibly good at their job and the bar stays high
Five days a week together in our Old Port office, and lunch is on us every Friday with the whole team
Responsibilities
Accounting and Financial Administration
Manage day-to-day bookkeeping and maintain accurate financial records, ensuring information is entered accurately and on time in the company's accounting systems
Prepare and issue client invoices, and monitor accounts receivable and follow up on outstanding payments
Process supplier invoices, employee expenses, and accounts payable
Reconcile bank accounts, credit cards, and payment platforms
Organize receipts, invoices, contracts, and supporting financial documentation
Assist with monthly and year-end financial closing activities, and support cash-flow tracking and reporting for management
Coordinate with the company's external accountants, bookkeepers, and tax advisors
Payroll and Employee Administration
Coordinate and process payroll accurately and within established deadlines
Maintain employee payroll information, vacation balances, commissions, bonuses, and other compensation records
Manage employee onboarding and offboarding documentation, and prepare employment letters, contracts, and payroll forms
Coordinate employee benefits and communicate with benefits providers when required
Maintain confidential and accurate employee files, and assist with vacation tracking, attendance records, and internal HR administration
Support recruitment coordination, including interview scheduling and candidate communication
Work with external payroll, HR, legal, and accounting providers as needed
Office Management and Administrative Support
Manage the daily operations of the Montreal office, including supplies, equipment, and vendor relationships (landlords, building management, maintenance, cleaners, couriers)
Welcome visitors, clients, candidates, and service providers, and help coordinate internal meetings, team events, and company activities
Maintain office policies, procedures, and shared administrative records, and help ensure employees have the equipment and resources they need
Provide administrative support to the leadership team when needed, including preparing documents, reports, presentations, and internal communications
Manage travel arrangements, reservations, and itineraries
Maintain corporate documents, insurance records, contracts, and vendor agreements, and coordinate related signatures, approvals, and renewal deadlines
Assist with government forms, corporate registrations, permits, and other administrative requirements
Identify opportunities to improve company processes and introduce more efficient systems
Qualifications
DEC in accounting, administration, or a related field, or equivalent experience
3+ years in accounting, bookkeeping, or office administration
Proven experience with accounts payable/receivable and bank reconciliations
Quebec payroll processing experience
Proficiency with QuickBooks, Xero, or similar platforms
Highly organized, discreet, and trustworthy with confidential financial and HR information
Fluency in French and English required